Local Protocol for Assessment

Early Help: may be appropriate for families who have a range of needs or whose circumstances make them more vulnerable. It is not an approach based on working with families who consent to receive support and the services offered. Early Help is often a range of services delivered by different agencies although these may be coordinated by one specific agency. An assessment for Early Help can be undertaken by a Lead Practitioner who is not necessarily a qualified social worker.

Assessments for Early Help should consider how the needs of different family members impact on each other. This includes needs relating to education, mental and physical health, financial stability housing, substance use and crime. Specific needs should be considered such as disabilities, those whose first language is not English, fathers or male carers, and parents who identify as LGBTQ+. Early Help services may focus on improving family functioning and developing the family’s capacity to establish positive routines and solve problems. Where family networks support the child and parents, services may take an approach that enables family group decision-making, such as a family group conference.

The safeguarding partnership publishes a threshold document (trix link) which sets out the criteria for early help.

Child Protection Enquiries: in these cases, the Lead Practitioner should always be a qualified social worker with the appropriate skills, knowledge and capacity to carry out the assessment.

Under section 47 of the Children Act 1989, where a local authority has reasonable cause to suspect that a child who lives or is found in their area is suffering or is likely to suffer significant harm, it must make such enquiries as it considers necessary to decide whether to take any action to safeguard or promote the child’s welfare. Such enquiries, supported by other organisations and agencies, as appropriate, should be initiated where there are concerns about all forms of abuse, neglect, and exploitation whether this is taking place in person or online, inside or outside of the child’s home.

Assessments should consider the parenting capacity of both resident and non-resident parents and carers, as well as any other adult living in the household that can respond to the child’s needs. Assessments should also consider the influence of the child’s family network and any other adults living in the household, as well as the impact on the wider community and environment.

Children should to be seen, listened to and included throughout the assessment process. Their ways of communicating should be understood in the context of their family and community as well as their behaviour and developmental stage. It is important that the impact of what is happening to a child is clearly identified and that information is gathered, recorded and checked systematically, and discussed with the child and their parents/carers where appropriate.

Assessments, service provision and decision making should regularly review the impact on the child of the assessment process and the services provided, so that the best outcomes for the child can be achieved. Any services provided should be based on a clear analysis of the child's needs, and the changes that are required to improve the outcomes for the child.

Children should be actively involved in all parts of the process based on their age, developmental stage and identity. Direct work with the child and family should include observations of the interactions between the child and the parents/care-givers. Wherever possible children should be seen alone. Where a child requests to be seen with a trusted adult, this should be supported. The child’s communication needs should be taken into account.

All agencies involved with the child, the parents and the wider family must collaborate and share information to safeguard and promote the welfare of the child.

All assessments should be planned and coordinated by a social worker and the purpose of the assessment should be transparent, understood and agreed by all participants. There should be an agreed statement setting out the aims of the assessment process.

Referrals may include siblings or a single child within a sibling group. Where the initial focus for a referral is on one child, other children in the household or family should be equally considered, and the individual circumstances of each assessed and evaluated separately.

Planning should identify the different elements of the assessment including who should be involved. It is good practice to hold a planning meeting to clarify roles and timescales as well as services to be provided during the assessment where there are a number of family members and agencies likely to play a part in the process.

Questions to be considered in planning assessments include:

• Who will undertake the assessment and what resources will be needed?
• Who in the family will be included and how will they be involved (including absent or wider family and others significant to the child)?
• In what grouping will the child and family members be seen and in what order and where?
• What services are to be provided during the assessment?
• Are there communication needs? If so, what are the specific needs and how they will be met?
• How will the assessment take into account the particular issues faced by black and minority ethnic children and their families, and disabled children and their families?
• What method of collecting information will be used? Are there any tools / questionnaires available?
• What information is already available?
• What other sources of knowledge about the child and family are available and how will other agencies and professionals who know the family be informed and involved?
• How will the consent of family members be obtained? Signed consent for information to be shared by health must be obtained from a parent and any children 12 years or over, who is able to give inform consent. The Medical Information Sharing Consent Form - Adult, and where applicable, the Medical Information Sharing Consent Form - Young Person (see Local Resources, All Children: Children's Social Care - Assessment and Planning) must be completed.
• What will be the timescales?
• How will the information be recorded?
• How will it be analysed and who will be involved?
• When will the outcomes be discussed and service planning take place.

The assessment process can be summarised as follows:

• Gathering relevant information;
• Analysing the information and reaching professional judgments;
• Making decisions and planning interventions;
• Intervening, service delivery and/or further assessment;
• Evaluating and reviewing progress.

Assessment should be a dynamic process, which analyses and responds to the changing nature and level of need and/or risk faced by the child from within and outside their family. A good assessment will monitor and record the impact of any services delivered to the child and family and review the support being delivered. Whilst services may be delivered to a parent or carer, the assessment should be focused on the needs of the child and on the impact any services are having on the child.

The purpose of a social care assessment is to:

• Gather important information about a child and family;
• Analyse their needs and/or the nature and level of any risk and harm being suffered by the child including where harm or risk of harm is from outside the home;
• Decide whether the child is a child in need (section 17) or is suffering or likely to suffer significant harm (section 47);
• Provide support to address those needs to improve the child’s outcomes and welfare and where necessary to make them safe;
• Identify support from within the family network.

The maximum timeframe for the assessment to conclude, such that it is possible to decide on the next steps, should be no longer than 45 working days from the point of referral. If, in discussion with a child and their family and other practitioners, an assessment exceeds 45 working days, the Lead Practitioner should record the reasons for exceeding the time limit. In some cases, the needs of the child will mean that a quick assessment will be required. In all cases, as practitioners identify needs during the assessment, they do not need to wait until the assessment concludes before providing support or commissioning services to support the child and their family.

Research has demonstrated that taking a systematic approach to assessments using a conceptual model is the best way to deliver a comprehensive analysis. A good assessment is one which investigates the three domains, set out in the Assessment Framework Triangle.

The interaction of these domains requires careful investigation during the assessment. The aim is to reach a judgement about the nature and level of needs and/or risks that the child may be facing within their family and/or community. Importantly the assessment, in looking at the domains, should also consider where the strengths are in a child's circumstances and in what way they may assist in reducing the risk.

Children may be vulnerable to neglect and abuse or exploitation from within their family and but increasingly also from individuals they come across in their day-to-day lives. These threats can take a variety of different forms, including: sexual, physical and emotional abuse, neglect, exploitation by criminal gangs and organised crime groups, trafficking, online abuse, sexual exploitation and the influences of extremism leading to radicalisation.

An assessment should establish:

• The nature of the concern and the impact this has had on the child;
• An analysis of their needs and/or the nature and level of any risk and harm being suffered by the child;
• How and why the concerns have arisen;
• What the child's and the family's needs appear to be and whether the child is a Child in Need;
• Whether the concern involves abuse or Neglect; and to what extent;
• The impact and influence of wider family and any other adults living in the household has on this, as well as community and environmental circumstances;
• Whether there is any need for any urgent action to protect the child, or any other children in the household or wider community;
• Whether there are any factors that may indicate that the child is being or has been criminally or sexually exploited or trafficked;
• Any factors that may indicate that the child is or has been trafficked, or is a victim of compulsory labour, servitude and slavery;
• Any factors that may indicate that the child has been exposed to some form of radicalisation or extremism.

Note: if there is a concern with regard to exploitation or trafficking, a referral into the National Referral Mechanism should be made.[1]

The assessment will involve drawing together and analysing available information from a range of sources, including existing records, and involving and obtaining relevant information from professionals in relevant agencies and others in contact with the child and family. Where an Early Help Assessment has already been completed this information should be used to inform the assessment. The child and family's history should be understood.

It may be appropriate to arrange a Medical Assessment to assist in the assessment process.

Where a child is involved in other assessment processes, it is important that these are coordinated so that the child does not become lost between the different agencies involved and their different procedures. All plans for the child developed by the various agencies and individual professionals should be joined up so that the child and family experience a single assessment and planning process, which shares a focus on the outcomes for the child.

The social worker should analyse all the information gathered from the enquiry stage of the assessment to decide the nature and level of the child's needs and the level of risk, if any, they may be facing. Social workers should have access to high quality supervision from a Practice Supervisor who will help challenge the social worker's assumptions as part of this process. Critical reflection through supervision should strengthen the analysis in each assessment. An informed decision should be taken on the nature of any action required and which services should be provided. Social workers, their managers and other professionals should be mindful of the requirement to understand the level of need and risk in a family from the child's perspective and ensure action or commission services which will have the maximum positive impact on the child's life. Where there is a conflict of interest, decisions should be made in the child's best interests, be rooted in child development, be age-appropriate, and be informed by evidence.

When new information comes to light or circumstances change the child's needs, any previous conclusions should be updated and critically reviewed to ensure that the child is not overlooked as noted in many lessons from Serious Case and Child Safeguarding Practice Reviews.

^{[1] GOV.UK Digital Referral System: Report Modern Slavery}

All agencies and professionals involved with the child, and the family, have a responsibility to contribute to the assessment process. This might take the form of providing information promptly and direct or joint work. Differences of opinion between professionals should be resolved speedily but where this is not possible, the local arrangements for resolving professional disagreements should be implemented. (See Case / Conflict Resolution Procedure).

It is possible that professionals have different experiences of the child and family and understanding these differences will actively contribute to the understanding of the child/family.

The professionals should be involved from the outset and through the agreed, regular process of review.

The social worker's supervisor will have a key role in supporting the practitioner to ensure all relevant agencies are involved.

Agencies providing services to adults, who are parents, carers or who have regular contact with children must consider the impact on the child of the particular needs of the adult in question.

Every assessment should be focused on outcomes, deciding which services and support to provide to deliver improved welfare for the child and reflect the child's best interests. In the course of the assessment, the social worker and their line manager should determine:

• Is this a Child in Need? (Section 17 Children Act 1989);
• Is there reasonable cause to suspect that this child is suffering, or is likely to suffer, Significant Harm? (Section 47 Children Act 1989);
• Is this a child in need of accommodation? (Section 20 or Section 31A Children Act 1989).

The possible outcomes of the assessment should be decided on by the social worker and their line manager, who should agree a plan of action setting out the services to be delivered how and by whom in discussion with the child and family and the professionals involved.

The outcomes may be as follows:

• No further action;
• Additional support which can be provided through universal services and single service provision or the early help process;
• The development of a multi-agency Child in Need plan for the provision of child in need services to promote the child's health and development;
• Specialist assessment for a more in-depth understanding of the child's needs and circumstances;
• Undertaking a Strategy Discussion/Meeting, a Section 47 child protection enquiry;
• Emergency action to protect a child.

The outcome of the assessment should be:

• Discussed with the child and family and provided to them in written form. Exceptions to this are where this might place a child at risk of harm or jeopardise an enquiry or Police investigation;
• Taking account of confidentiality, provided to professional referrers;
• Given in writing to agencies involved in providing services to the child with the action points, review dates and intended outcomes for the child stated.

The maximum time frame for the assessment to conclude, such that it is possible to decide on the next steps, should be no longer than 45 working days from the point of referral. If, in discussion with a child and their family and other professionals, an assessment exceeds 45 working days the social worker and professionals involved should record the reasons for exceeding the time limit.

The assessment plan should set out timescales for the actions to be met and stages of the assessment to progress, which should include regular points to review the assessment. The work with the child and family should ensure that the agreed points are achieved through regular reviews. Where delays or obstacles occur these must be acted on and the assessment plan must be reviewed if any circumstances change for the child.

The social worker's line manager must review the assessment plan regularly with the social worker and ensure that actions such as those below have been met:

• There has been direct communication with the child alone and their views and wishes have been recorded and taken into account when providing services;
• All the children in the household have been seen and their needs considered;
• The child's home address has been visited and the child's bedroom has been seen;
• The parents have been seen and their views and wishes have been recorded and taken into account;
• The analysis and evaluation has been completed;
• The assessment provides clear evidence for decisions on what types of services are needed to provide good outcomes for the child and family.

Recording by all professionals should include information on the child's development so that progress can be monitored to ensure their outcomes are improving. This is particularly significant in circumstances where neglect is an issue.

Records should be kept of the progress of the assessment on the individual child's record and in their Chronology to monitor any patterns of concerns.

Assessment plans and action points arising from plans and meetings should be circulated to the participants including the child, if appropriate, and the parents.

The recording should be such that a child, requesting to access their records, could easily understand the process taking place and the reasons for decisions and actions taken.

Supervision records should reflect the reasoning for decisions and actions taken.

As well as threats to the welfare of children from within their families, children may be vulnerable to abuse or exploitation from outside their families. These extra-familial threats might arise at school and other educational establishments, from within peer groups, or more widely from within the wider community and/or online.

These threats can take a variety of different forms and children can be vulnerable to multiple threats, including: exploitation by criminal gangs and organised crime groups such as county lines; trafficking, online abuse; teenage relationship abuse (including controlling or coercive behaviour); sexual exploitation and the influences of extremism leading to radicalisation. 

Assessments of children in such cases should consider whether wider environmental factors are undermining effective intervention being undertaken to reduce risk with the child and family. Parents and carers have little influence over the contexts in which the abuse takes place and the young person's experiences of this extra-familial abuse can undermine parent-child relationships.

Interventions should focus on addressing the wider environmental factors, which are likely to be a threat to the safety and welfare of a number of different children who may or may not be known to Children's Social Care. Effective information sharing and intelligence gathering is crucial in developing effective coordinated multi-agency responses.

The International Child Abduction and Contact Unit includes the form for local authority staff to ask the authorities in another country for information or assistance in a child protection case.

Modern Slavery – GOV.UK details about the government’s work to end modern slavery, including details about how to refer victims into the national referral mechanism (NRM).

Cross-border child protection cases: the 1996 Hague Convention – GOV.UK: Guidance for local authorities dealing with international child protection cases.